INCOSE UK Annual Elections

INCOSE UK 2016 Elections

The present incumbents of the posts of Finance Director and Technical Director will have to stand down this Autumn and either be re-elected, or new individuals found to fill the posts. There will also be a vacancy for the post of President Elect, as Ivan Mactaggart automatically advances into the post of INCOSE UK President. All three appointments automatically have places on the INCOSE UK Council, and the posts of President Elect and Finance Director will also become legally registered directors of INCOSE UK Ltd.

For anyone who is interested in applying for one of these positions, the election process operates as follows:

Nominations can only come from the current INCOSE UK membership - with the agreement of the nominees - and must be submitted in writing to the INCOSE UK Secretariat, by Friday 9th September 2016.

Nomination Papers must:

  • Indicate the position applied for
  • Include the names and signatures of a proposer and a seconder (both of whom must be current members of INCOSE UK)
  • Include a brief 250 - 350 word personal statement/election address, giving the candidate's qualifications and reasons for candidacy

Once the nominations and personal statements have been received, they will be published on the election pages of the INCOSE UK website for members to read, as well as being released in additional INCOSE UK publications.

Elections will take place online using the INCOSE UK website; voting will commence on Friday 14th October 2016 and close on Sunday 13th November 2016.

Candidates do not have to attend the Conference or the AGM and if only one candidate stands for a position, that individual - being unopposed - will be duly elected. In the event of no nominations being received for any of the positions by Friday 9th September 2016, the Council may decide to appoint someone to the vacant position(s). The results will be announced at the AGM on Tuesday 15th November 2016.

Nomination forms can be downloaded here.

The History

In the past, the cycle of positions for election has become blurred, with the exception of the President, President Elect and Immediate Past President. To maintain continuity on the Council there is an automatic succession from President Elect to President to Immediate Past President each being a two year term. This means that a new President Elect is elected every two years. For the other board roles these are three year terms with two roles up for election each year. A retiring member of the Council can be eligible for re-election.

So to clarify the election cycle:

RoleYear of Next ElectionTerm of Office
President Elect 2016 2 Years
President 2016 (year of takeover) 2 Years
Immediate Past President 2016 (year of takeover) 2 Years
Professional Development Director 2018 3 Years
Academic Director 2018 3 Years
Finance Director 2016 3 Years
Technical Director 2016 3 Years
Events Director 2017 3 Years
Communications Director 2017 3 Years

Elections for the INCOSE UK Council are held using an online voting system, due to the large number of members and the fact that a large proportion of them are not available to attend the AGM. The results of elections are announced at the AGM each year.

No ballot is required if an election is uncontested because there is only one candidate standing for a position.

There is an expectation that there will be a handover period between the outgoing post holder and the newly elected member of the Council that will be agreed between the two individuals concerned. The duration of this handover will depend upon the Council role, however it is envisaged that it will typically be 3 months and will include both persons attending the next Council meeting.

At any point during an office's term, the post holder may tender their resignation in writing to the President. On receipt of a letter of resignation, the Council may decide to appoint an interim post holder for that vacancy until the annual election process is completed. The next election process after the resignation will include nominations for the vacancy along with the positions up for re-election as part of the cycle which is detailed in INCOSE UK Election process policy document.